March 13, 2010

Members Present:  Millie Hoekstra, Mike & Mary-Ellen Moroney, TinaMarie Falasco, Ben & Ana Wetherill, Dick Moore, Dave Arthurs & John Clark. Les Hoekstra, Road Commissioner.

The minutes of the January meeting were approved as submitted.

Treasurer’s Report:

Mike Moroney submitted a report indicating total Liabilities & Equity of $56,371.43 and a Net Income of $26,107. The report was approved as submitted. Legal action will be taken on those members who have not paid their share of the snow removal and road repair.

Road Committee Report:

Les Hoekstra advised that the winter plowing had gone well. There is some road damage in the usual areas. The roads will have to be posted for weight early this year; probably will be done this week. We hope to obtain a new two year contract for snow removal. The Committee will be meeting in April. The report was approved.

Waterfront Committee:

Mary-Ellen Moroney reported that the slip assignments have been made for the 2010 season. Slip #3 will be retained for temporary assignments, up to 14 days. We will be putting down cedar decking on the new side docks, solar lights on the swim buoys and attempt to lower the grade on the launch ramp in the spring. We also plan to have the Harbor sign fixed up and place it on the north side of the ramp. The report was approved as submitted.
The next Board meeting will be on July 10, 2010 @ 9 AM @ the Barn on High Street.

January 9, 2010

Members present: Mike & Mary-Ellen Moroney, Jeff & Darlene Munson, Millie Hoekstra, Dave Arthurs, Dick Moore and John Clark.

The minutes of the November meeting were accepted as submitted.

Treasurer's Report:

As of January 8, 2010 we have total liabilities and equity of $67,251.12 and a net income of $36,986.69. The third and final billing for road maintenance and dues will go out this month.

There will be a meeting in March to decide what is to be done with the delinquent accounts. We are unable to locate one member (Kevin Therrien) anyone who has this person's current address, please advice a member of the Board.

The Treasurer's report was accepted as submitted.

Road Committee:

The Road Commissioner advised that the HOLA snow removal contractor has been doing a fine job keeping us open this winter. The Committee will be meeting to discuss spring and summer maintenance and the removal of downed trees and dead brush along the roadways in the HOLA road system.

The report was accepted as submitted.

Waterfront Committee:

The cribbing on the left side of the harbor will be completed in the spring and members of the Committee will assist in laying the top deck on the new docks. Material will be from cedar cut from land within HOLA and planed at the waterfront by a portable mill, which will result in a considerable savings for HOLA.

The harbor slips have been assigned for the 2010 boating season and slip #3 will be retained for temporary, short term assignments.

The waterfront report was accepted as submitted.

Long Term Planning Committee:

The Board is asking the Committee to determine the laws, rules and regulations within each town in HOLA regarding subdivisions, lot sizes etc.

There was no report from the Committee for this meeting.

Social Activities Committee:

Darlene questioned whether or not we should continue the pot luck picnic following the Annual Meeting on Labor Day weekend. It was decided to continue with the picnic for all members.

There will be a social pot luck dinner for Board Members on May 14th at the Munson residence. Please contact Darlene at DARM447@sover.net with questions or details.

Other items:

Millie asked that we pay $275 to update the HOLA web site. The board voted unanimously to pay for the update.

Mike requested permission to update the Quick Book software with the current addition. Permission was granted by the Board.

Mike also requested that the dead blow downs and brush be cleaned up along the HOLA roadways. The board has requested that the Road Committee look into having it chipped.

John requested that the Road Committee obtain a dragging tool to remove the washboard on the roads on a regular basis by members who have volunteered their time and equipment.

The next meeting will be on March 13, 2010 at 9:00 A.M. at the Barn.

November 14, 2009

Members present:
Millie Hoekstra, Dick Moore, Ken & Sandy Young, Dave Arthurs, Tina Marie Falasco, Mike & Mary-Ellen Moroney, Barbara Meservey, John Clark.

HOLA Members attending: Dave Douglas, John Yohe, Rick Lavigne & Barbara Swan

Minutes of the September Board meeting and Membership meeting were approved as submitted.

Treasurer's Report:

Mike Moroney reported that as of November 13, 2009 total liabilities and equity was $67,023.94 and net income is $36,759.51.

Mike also submitted a list of members who did not pay last year, those who have been taken to court and the amounts that have been paid and are still outstanding and those who will be taken to court. Most of those who were taken to court have paid; those who have not would have to pay their balance at the time of sale of the property.

The report was accepted as submitted.

Road Committee:

Road Commissioner, Les Hoekstra gave a report on all the work that has been done this fall and the work that will be done next spring. We replaced 6 culverts, ditching and grading was completed on the main travel roads and all others will be looked at in the spring. Plowing is all set for the winter of 09/10.

Snowmobilers – PLEASE do not ride on the snow banks – if there is no access trail – STAY ON THE ROAD.

Several questions were asked about specific areas within the HOLA road system, all were addressed by the Commissioner.

The report was accepted as submitted.

Waterfront Committee:

Chairperson, Mary-Ellen Moroney report that the rock cribs have been constructed on the north side of the cove. The decking, west and south side will be completed in the spring.
Dave Douglas asked that the Committee look into the development of a fee for those who use the slips and John Clark asked that the memorial bulletin board be rebuilt by a professional sign maker and moved to a more prominent location.

The Committee will meet following the January board meeting. (January 9, 2010 at 1030)

The report was accepted as submitted.

There was no report from the Long Range Planning Committee and Social Committee for this meeting.

Committee Assignments for 09/10:

Millie submitted a list of Committee Members for the current fiscal year.

Rick Lavigne was added to the Road Committee.

The report was accepted as amended.

Q and A for HOLA Members:

Millie advised that there will be a Question/Answer section added to the HOLA web site for questions raised by HOLA members. She explained that she received several questions via phone calls and email and this will be the response method for the future.

Lake Access for Highland Snowmobiles:

This issue has been worked on for over a year. The land owners refuse access across their land from the Highlands. We continue to look at all possible access routes and will try to have it resolved before the lake is frozen.

The next meeting will be on January 9, 2010 @ 9:00 AM at the Barn. These meetings are open to all members.

September 5, 2009

Members present: Tina Marie Falasco, Curt Haley, Millie Hoekstra, Barbara Meservey, Mary-Ellen Moroney, Mike Moroney, Darlene Munson, Jeff Munson, Ana Wetherill, Ben Wetherill, Ken Young, Sandy Young and John Clark.

The minutes of the July Board Meeting were approved as submitted.

Treasurer's Report:

Total liabilities & equity of $31,713.27 and net profit of $3,761.47.

Mike Moroney moved that the Road Committee pick up the responsibility of house and lot counts and the Secretary do two or three tasks that he is currently doing, such as filing the non profit reports to the Secretary of State. His motion was approved.  (See Balance Sheet attached)

Les Hoekstra made a motion to move $3,000 from the road and snow account to the emergency account. The motion was approved.

Road Committee Report:

Les filed a written report indicating the extensive work that had been done on the roads during the 2008 – 2009 fiscal year and the work to be for the next fiscal year.

We are going into the second year of a two year contract with Burgess Construction for snow removal and sanding. This was the first time that we contracted on a time and material basis with a maximum cap and we came in under budget.

He advised that speeding is a problem which causes some of the wash boarding. Snowmobiles should ride the roads and not pack down the snow banks and ATV's are not to use the roads for joy riding. To and from the trails and between points within the road system only.

Assessor's Report:

The assessments for the next fiscal year will be the same as last year, which is $210 for lots and $463 for houses.

Total Budget of $77,000.

Waterfront Committee:

Mary-Ellen reported that a boat had cut the swim line on the north side of the waterfront and the anchor needed to be pulled back to deeper water, but that it will not be fixed until next season.

We have the cedar to repair the right hand side of the harbor. Paul Ellis is going to work with a couple of employees from Burgess Construction to put in the cribbing and the cedar. We are going to wait until ice out to put in the side dock. Paul asked that slips 1-3 be left vacant during the fall fishing season.

Curt Haley asked if we should look into purchasing a drag that could be hauled behind his or Paul Ellis's tractor to smooth out the washboards on the road. Could be done more frequently and save having it graded. The road committee will look into it and report back at the November meeting.

Social Actives: Darlene Munson advised that everything was ready for the pot luck luncheon following the Annual Membership Meeting.

Other Business:

There had been complaints of construction workers starting work at 5:30 in the morning. Millie said she thought it was just during the construction of the foundation and that the carpenters would be starting much later.

There were questions regarding the bed and breakfast on Kendall Farm Road. Millie said that it had been addressed and there is nothing that HOLA can do about it.

ATV's joy riding the roads. All members need to be reminded that ATV's are only allowed to use the road system to go to and from the trails and to and from point s within the road system. NO JOY RIDING on the HOLA roads.

The next Board meeting will be at 11:00 A.M. on November 14, 2009 at the Barn.

July 11, 2009 Minutes

Members Present:

Ken & Sandy Young, Mike & Mary-Ellen Moroney, TinaMarie Falasco, Jeff & Darlene Munson, Millie Hoekstra, Paul Ellis, Dave Arthurs, Dick Moore & John Clark.

The minutes of the May meeting were approved as submitted.

Treasurer's Report:

Total liabilities & Equity as of July 11, 2009 were $33,710.42 with a net income of $5,758.62. Mike advised that we had a few members who did not pay their assessed dues and road maintenance bills this year and reminded us that we decided to double bill in October and take legal action if they do not pay in the next fiscal year. (See Balance Sheet attached)

Road Committee:

Millie reported that there was oil seepage from Rick Degiavanni's property on Old Ester Way. Oil tanks were leaking under ground. They had to be removed and replaced.

The roads are in fairly good shape considering the amount of rain during the past month. There is a large pot hole on Overlook Road near the Winston road and a culvert is above ground near the Kastner property in the Highlands. All roads will be raked in the near future. A Committee meeting will take place in the next couple of weeks.

Waterfront Report:

The port-a-potty, all docks and swim lines have been installed. More stabilizing polls were added to the docks this year.

The slips have all been assigned for the remainder of the summer except #9 which is available through Labor Day.

The repair work on the harbor will be completed in the fall.

Paul Ellis asked that members not leave small watercraft on the ground. If the boat racks are full the owners need to remove the watercraft from the HOLA waterfront property.

Paul also made a motion that all watercraft, including canoes and kayaks shall be removed from the HOLA waterfront property from October first until ice out in the spring. It was seconded and past by a unanimous vote of those present.
Paul also said that we should have the electric cable run all the way to the docks to avoid extension cords from being on the ground and interfering with the mowing.

Long Term Planning Committee: No report at this time.

Social Activities:

Darlene reminded us that there will be a membership pot luck picnic at the Waterfront following the Annual meeting on Saturday, September 5, 2009. Tina offered the use of the Farm House Inn if it rains.

Other business:

Ken Young advised that the Jeff Munson, Darlene Munson and Paul Ellis have all agreed to run for another 3 year term and no other nominations have been received at this time.

The meeting was adjourned

The next Board meeting will be on September 5, 2009 at 9:00 A.M. at the Barn.

May 16, 2009 Minutes

Members present:
Mike Moroney, Dave Arthurs, Ken & Sandy Young, Millie Hoekstra, Dick Moore, Barbara Meservey, TinaMarie Falasco, Curt Haley and John Clark.

The minutes of the March meeting were accepted as submitted.

Treasurer's Report:
The report indicated total liabilities & equity of $34,826.73 with a net income of $6,874. One lot owner who has not paid in years came through with all back payments and there are eight members who normally pay who have not. Mike suggested we let them go to October and bill them for two years. The Board agreed.

The report was accepted as submitted.

Road Committee:
Les Hoekstra, Road Commissioner, advised that all the bills are paid and we have a $3,500 balance in the Road Account. He will be taking down the weight posted signs today. The roads are in good shape for this time of year with a little work left to do on the Overlook Road. We have a few culverts to fix or replace and then the Committee will be getting together to determine work to be completed this fall. There is a large rock pushing up through the Harold Ross Road which will be addressed when the ditching is done.

The report was accepted as submitted.

Waterfront Committee Report:
The Harbormaster was unable to attend the meeting and submitted the following in writing:

The waterfront Committee met on May 2nd to access the damage to the right side of the harbor. We are going to repair the dock damage this spring. In the fall we will put in cedar cribbing filled with #6 rock under the docks. This should be solid and stop erosion from the waves. We will look for cedar this summer and build the cribbing then.

Brackett will install the Port-a-potty for Memorial Day weekend. Paul will replace the wood latticework around the potty building.

Paul will put in the buoys and shellac the swim buoys.

Mike got another pad lock and a floodlight to replace the broken one
Burgess Construction will put in the docks around June 15th.

Tina Marie inquired about the policy for boat slips and was advised that a notice goes out with the annual report to apply for a slip. From ice out through June 26 it is a first come first serve type of deal. From June 26 through Labor Day weekend the slips are assigned by the Harbormaster.

Long Term Planning Report: No report.

Social Activities Committee Report: No report.

Nominations Committee:
Ken Young advised that Paul Ellis, Dick Moore, Darlene & Jeff Munson's terms will expire at the end of the fiscal year. The Committee will be meeting to determine if they will to run for another term and search for other nominations. Please contact Ken @ kwysly@msn.com if you are interested or know of anyone who is interested in serving on the HOLA Board of Directors.

Other business:
Millie read a portion of a letter from lot owners Frank & Linda Duggan inquiring who they could hire to mow their fields. Dick Moore suggested that they contact Alan Whitford at 864-9952.

Dick Moore said that the snowmobilers could not find the lake access trail from the Highlands. John said that he and Peggy had cleared the brush for the entrance, but were not able to put signs up last winter. New signs will go up this fall.

The Next Board Meeting: July 11, 2009 @ 0900 @ The Barn

Annual Membership Meeting: Saturday, September 5, 2009 @ 1100

Board will meet at 0900 and Membership Picnic will be at NOON, following the membership meeting.

March 14, 2009 Minutes

1. The minutes of the January meeting were approved as submitted.

2. Treasurer's Report:
   Mike Moroney submitted a report indicating as of March 13, 2009 that we have a net income of $7,610.55 and total liabilities and equity of $35,562.35. We have few members who have not paid this year. The appropriate action will be taken prior to the end of the fiscal year.
   The report was approved as submitted.

3. Road Committee Report:
   Les Hoekstra submitted a written report indicating that we have had a long snowy winter with a lot of plowing and sanding, the contractor has done a good job with very few complaints. Most roads are in good shape at this time except the lower end of Overlook Road. Plowing is difficult at this time due to soft roads and heavy snow. Les expressed a concern with snowmobile riding on the plow banks causing them to freeze and making it difficult to push back. He is also concerned with parking of trailers in the roadways causing a very dangerous situation preventing emergency vehicles to respond and interfering with snow removal. Land owners and renters please take notice. The Committee will be meeting to discuss road issues and areas of improvement for the coming year.
   The report was approved as submitted.

4. Waterfront Committee Report:
   Mary-Ellen Moroney distributed the slip assignments for 2009 and advised that extensive repair work would be done on the retention walls and docks during the fall of this fiscal year. Contractors will be approached in early summer.

5. Long Term Planning Committee: No report at this time.

6. Social Activities Committee: No report at this time.

7. Other Issues: The Board voted to have Millie purchase Front Page Software so that she will be able to keep the website up to date.
   Millie submitted reports containing cost comparisons with other land owner associations in the Rangeley area, along with other expense comparisons for the past seven years.
   It was requested that the recent ATV trail use memo be added to the annual Membership Letter in 2009.
   Next meeting will be on May 16, 2009 at the Barn.

January 10, 2009 Minutes

Members present: Millie & Les Hoekstra, Dave Arthurs, Mary-Ellen & Mike Moroney, Jeff & Darlene Munson, Ana Witherill, Dick Moore, Barbara Meservey, Curt Haley and John Clark.

The minutes of the November meeting were approved as submitted.

Treasurer's Report: Mike Moroney present a current balance sheet and profit & loss statement, which indicated total liabilities & Equity of $63,956.10 and a net income of $36,004.30. Most of this will go to the remainder of plowing and sanding for this year.
Mike advised that the January (final) dues billing only contained 14 unpaid members and expects to collect all but two of them.

Road Commissioner's Report: Les Hoekstra reported that summer and fall maintenance on the ditches, 6 new culverts and crowning of the roads should allow for a good spring run off and avoid the usual damage in the problem areas this year and much less needed repairs when the frost leaves the ground in the spring.

Plowing and sanding has gone well so far this winter with no major complaints.

Waterfront Committee Report: Mary-Ellen Moroney reported that we have more requests for slips this year than we can accommodate. Assignments will be made and some time sharing arrangements made by the Committee.

We received a $7,000 check from a lot sale for the purchase of waterfront rights in the fall and will look into needed repairs and replacement of containing walls and docks this spring.

We have a back up for lawn mowing if Paul Ellis decides to retire.

Social Activities: We will continue the member outing with pot luck lunch following the Annual Meeting on Saturday of Labor Day weekend. The Annual Membership Meeting will begin at 11:00 AM with the outing immediately following the meeting.

Board members will meet at the Munson residence at 5:30 on March 14, 2009. Please bring your favorite dish for an evening of socializing with your fellow board members.

Long Range Planning Committee: Jeff Munson advised that due to circumstances beyond his control he is unable to serve as Chairman this year. Curt Haley volunteered to Chair the Committee for one year.

New Business: Millie read portions of a letter from a HOLA member complaining about several issues. She will research each of the areas of concern and respond.

Millie expressed concerns about the need to build up the reserve fund. She is going to look into some comparisons of membership and road fees with other Land Owner Associations in the area.

The meeting was adjourned at 10:00 AM.

THE NEXT MEETING WILL BE ON MARCH 14, 2009 AT 9:00 AM.

November 8, 2008 Minutes 

Members present: TinaMarie Falasco, Dave Arthurs, Millie Hoekstra, Paul Ellis, Ken and Sandy Young, Barbara Meservey, Dick Moore, Mary-Ellen & Mike Moroney,

We welcomed new members TinaMarie and Dave and introduced everyone.

The minutes of the August 30 Board Meeting were approved as written.  Motion: Mary-Ellen, second: Mike, Passed 

Treasurer's Report:
Mike Moroney presented the balance sheet as of year end September 30, 2008 indicating a total Liabilities & Equity of $27,951.80 and a P & L Statement from October 1, 2007 through September 30, 2008 with a net income of (-$903.48).  The balance sheet as of November 7, 2008 shows a total amount Liabilities and Equity of $71,095.90 and a net income of $43,144.10.  Approximately ½ of the homeowners have sent in their annual fees.  Another mailing will go out after November 15.  (See Nov. report attached)

Discussion regarding the possibility of putting some of the emergency fund monies into a money market/mutual funds account was held.   Many felt that it was a good idea and we will look into the options before our next meeting.

Dick made the motion to accept the treasurer's report as written, seconded by Mary-Ellen.  Passed. The report was accepted as presented.

Road Committee Report:

Les Hoekstra, Road Commissioner, sent a written report. (see attached full report)  No snowplowing or sanding as of this date J.  Major work was done on the Overlook Road this year (extensive ditching and rocking).  There were four major repair spots (deep sandwich with fabric and rocks) done (2 on Overlook Road, 1 on The Loop, 1 on The Lynn Way).  Extensive ditching was done and the roads were all graded to a 7% crown.  All culverts on The Loop were either replaced or reset.   Brush was cut along Kendall Farm Trail.  Extensive topping with ½" crushed gravel was completed on The Loop Road, Paul's Path, Winston Road, Overlook Road, The Lynn Way and Kendall Farm Trail.  Crushed shale was added to the entrance of Overlook Road.  The Road Committee welcomes any feedback you might have.  A special Thank You to Paul Ellis who supervised the logistics of the road work (2 weeks of very long days) while the Road Commissioner was away on vacation.

Barbara mentioned that there were 2 rocks on The Lynn Way near Harold Ross Road that need to be fixed.  (Paul and I went after the meeting and fixed them—Paul fixed I supervisedJ)

Paul made the motion to accept the report as written; Mike seconded it.  Passed.  The report was accepted as presented.

Waterfront Committee:

Mary-Ellen Moroney, Harbor Master, reported that Burgess Construction, with the help of Paul Ellis, have removed the docks.  Brackett has removed the Port-A-Potty.

For the boat slips, we currently have five requests for the larger slips of which there are four, and six requests for the small slips of which there are five.  The slips will be assigned in January.

After discussion regarding the paddleboat, it was decided that Mike and Mary-Ellen will contact the possible owner tomorrow and bring a suggestion to the next meeting as to what to do with it.

Barbara made the motion to accept the Waterfront report as given; Dick seconded it.  Passed.  The report was accepted as presented.

Social Activities:

No report

Long Range Planning:

No report

Old Business: (see attached)

            Millie gave an update on the following:

1. Overlook Road Survey: work is completed and abutters are happy

2. Fairpoint Line on The Lynn Way has been completed (boxes are closer to road)

3. Snowmobile access to the lake from the Highlands will be easier with a great deal of work done by John and Peggy cutting a path through the brush and Paul making the bank a little less steep.

New Business:

Millie passed out a new roster of BOD contact information, a list of committee members for the 2008-2009 season; if you wish to be on another committee please let Millie know soon.  This will be posted on our website.

The West Elbow Circle has been repaired with the dirt from the ditching.  There is plenty of room to turn around again.

We met with Leslie Kynock regarding the circle at the end of Kendall Farm Trail and determined the center of the 200' circle right of way.  Hopefully there will be new owners of the property next door and they can have an understanding regarding the very small area where her well is located.  This (property boundary lines) is not a HOLA issue.

Mike made a motion to adjourn at 11:59 AM

The next meeting will be on January 10, 2009 at 9:00 a.m. at the Church Barn.

Respectfully submitted,

Millie Hoekstra, pro tem

August 30, 2008 Minutes

Members present: Millie Hoekstra, Paul Ellis, Curt Haley, Barbara Meservey, Dick Moore, Mary-Ellen & Mike Moroney, Jeff Munson, Ben Wetherill, Ken and Sandy Young and John Clark.

The minutes of the July Board Meeting were approved as written.

Treasurer's Report:

Mike Moroney presented the balance sheet as of August 29, 2008 indicating a total Liabilities & Equity of $28,590.32 and a P & L Statement from October 1, 2007 through August 29, 2008 with a net income of (-$264.96).

The treasurer's report was accepted as presented.

Road Committee Report:

Les Hoekstra presented a written report.

We have a two season contract with Burgess Construction on a time and materials basis with the maximum of the season capped at $40,000.

The fall road work will begin soon. Ditches, topping and grading will continue to be done to improve the roads. Culverts will be replaced in many areas.

The Committee is recommended that we increase the emergency fund each year. Brush and trees close to the road will be removed this fall.

The amount for the roads budget has been set at $77,000 for the next fiscal year.

We have received a request from Arthur & Bridget DuBois requesting permission to put a driveway to their home from Lynn Way. We will have a lawyer review the request and set guidelines for construction and maintenance as well as wording for the agreement to avoid setting precedence.

Based on the road budget the assessment will be $463 for lots with dwelling and $210 for a vacant lot.

The road budget will be presented to the membership at the Annual Meeting at 4:00 p.m. today.

Waterfront Committee:

Mary-Ellen reported that Burr had complained about our new storage shed and the town advised that it was too close to the Burr property and we moved it to the center of the driveways. The electricity will be reinstalled later this month.

We may be required to hire a new person to mow the waterfront area next year and she wanted to add an addition $5 fee to the waterfront dues. This proposal was defeated.

Mike Moroney felt that he would have a surplus in the administrative budget that could  be transferred to the waterfront account to cover the cost of mowing.

Mary-Ellen suggested that we increase the rate to purchase waterfront rights by $500 a year for the next five years. The rate for this year is $7,000. The rate for partial rights will go up $100 each year for the next five years. The rate is $1,000 now. The board approved the motion.

Paul suggested that we have a working group remove the docks this fall and save a lot of money. We will look into this possibility.

Paul also suggested that we make the swimming area smaller next year. Very few people are using the swimming area. 

Social Activities:

Jeff Munson advised that everything was set for the pot luck diner at the waterfront for 5 p.m. today.

John Clark made a motion that on the Saturday of Labor Day weekend in 2009 that the Board meets at 9:00 followed by the Annual Membership meeting at 10:30 and pot luck lunch following the annual meeting. This was seconded and passed by those present.

Long Range Planning:

Jeff Munson advised that he would present his report at the Annual Meeting at 4:00 pm. today.

Other Business:

Millie said that she had received a complaint from Wendy Dodge regarding ATV's crossing and digging up her property at the power line. Paul Ellis said she should put up a sign indicating that the power line does not belong to CMP and it is private property and no trespassing with ATVs.

Millie advised that FairPoint will be putting in new boxes and digging along Lynn Way in the next week or so. They may have to close a portion of the road for a short period of time but should not interfere with local traffic.

Mike Moroney will take responsibility for the storage and keeping of the Annual Report.

Millie presented a situation with the location of the new ditching at the foot of the Overlook Road at the north entrance. There are three possible outcomes and the board agreed to precede with the most feasible once the results of the research is completed.

The next meeting will be on November 8, 2008 at 11:00 a.m. at the Church Barn.

HOLA Board Meeting

July 12, 2008, Minutes

Members present: Paul Ellis, Millie Hoekstra, Mary-Ellen Moroney, Mike Moroney, Darlene Munson, Jeff Munson, Ben Wetherill, Ken Young, Sandy Young,
Road Committee: Les Hoekstra, Paul Meservey. Visitor: Dave Douglas

The minutes of the May meeting were approved as submitted.

Treasurer's Report:

As of July 12, 2008 the balance sheet (Click here for balance sheet) indicates total liability and equity of $28,910.45 and the Profit and Loss statement shows a net income of $55.17. We paid for extensive repairs at the waterfront due to the wind storm in June. (please check HOLA web site for details.)

The report was approved as submitted.

Road Committee Report:

Les Hoekstra, road commissioner, reported that the process of getting a bid for snowplowing for next year is ongoing at the moment. The road committee will meet after Aug. 5 to review bid (s) and select a contractor for next year and determine the work to be done this fall such as resetting many culverts. We know the cost will increase due to the fact that cost of fuel and sand has increased dramatically.

The report was approved as submitted.

Waterfront Committee Report:

Burgess installed the docks and did harbor repairs and Brackett installed the Port-a-Potty before Memorial Weekend. The June wind storm picked up the docks and ripped the pipes off one side and threw the docks onto the shore. The docks were repaired and reinstalled.

The electricity has been installed at the Harbor. Paul Ellis dug the trench and installed the post. Gary Wadsworth did the electrical work. Life saving ring and line has been purchased and installed on the dock.

The raft broke loose and was reinstalled. Mary-Ellen has left notes on the canoes and kayaks that had not registered and on the white paddle boat that needs to be removed.

The report was approved as submitted.

Social Activities Committee report:

Notice for the Potluck Picnic went out in the June mailing. Signs were posted at waterfront a week before today and hopefully there is a good turnout. We will have charcoal fire for the cookout at the annual meeting. (There were 30+ people at the picnic and a good time was had by all).

Long Range Planning Committee report:
Three areas of concern have been identified by the members. 1.) the division of some lots into smaller lots. 2.) "chewed up lots" those lots that people have cleared and started to prepare land for building and then just stopped without cleaning up. 3.) the future of the roads
There was a discussion regarding the problem of "dead wood" that may cause a fire hazard.

The report was accepted as presented.

Nominating Committee report:

At the end of the fiscal year there will be 5 directors whose terms will expire.
John Clark, Deb Hebert, Frank Jandreau, Ben Wetherill, Sandy Young
The committee has met twice with very little luck contacting members of HOLA who would like to be on the Board of Directors. At present time we have 5 who are willing to run. Hopefully we will have more names by the annual meeting.

The report was accepted as presented.

Other items:

Out of concern raised by the fact that some children have been dropped off at the waterfront without adult supervision, Millie contacted our insurance agent, Curtis Haley, to discuss the issue.
Curtis suggested that we post the following sign to cover ourselves.

The use of the waterfront and any swimming is at your own risk. We ask that all children be accompanied by their parent or other adult.

Mike will make a sign and get it posted.

The Bylaws will be voted upon at the annual meeting.

Paul mentioned that one of the homes on the RFA Home Tour is in the Overlook this year. The tour is August 5.

Concern that we have spent a lot on the waterfront repairs this year, prompted discussion about raising the membership fee. Mary-Ellen will bring a proposal to the next meeting.

Paul suggested that we should begin looking into a lawn service quote for the future mowing of the waterfront.

Adjourned at 4:50 PM. Great time at picnic was had by all

Respectfully submitted
Millie Hoekstra, secretary pro-tem
 

May 3, 2008 Minutes

Members present: Millie Hoekstra, Les Hoekstra, Ken & Sandy Young, Mike & Mary-Ellen Moroney, Paul Ellis, Jeff Munson, and John Clark

The minutes of the March meeting were approved as submitted.

Treasurer's Report:

Mike advised that there were only two property owners who normally pay their due who have not paid this year.

As of April 29, 2008 the balance sheet indicates total liabilities and equity of $36,631.38 and the profit and loss statement shows net income of $7,776.10. (Please check the HOLA web site for details)

The report was approved as submitted.

Road Committee Report:

Les Hoekstra, Road Commissioner advised that members of the Committee met on April 30, 2008.

The plowing crews did a real good job on the roads this winter. We did have to use a lot of sand which was necessary for the safety of our land owners. Several culverts need to be reset or replaced. The Highland roads are in fairly good shape, while Overlook Road will need lots of attention. Morel Road will need to be redone.

The bidding process will begin soon for next year's plowing contract.

The planned circle at the end of the West Elbow will need to be remarked.

The report was approved as submitted.

Waterfront Committee:

The slip assignments have been made for the summer of 2008. As soon as the ice and snow are out of the cove, the Committee will meet and access what needs to be done this year.

Report was approved as submitted.


Social Activities Report:

There will be a member picnic on July 12, 2008 at the waterfront. And a full membership pot luck picnic following the membership meeting Labor Day weekend. Details will follow with a general mailing at least a month prior to the meeting.

Long Range Planning Committee:

The meeting was postponed until July.

Other Business:

Paul Ellis suggested that we try to hold the annual meeting indoors to see if we can get a better turn out. The board will consider the feasibility of the proposal.

Millie presented a revision of the HOLA By-Laws. These were given to each board member during the March meeting. The board approved the draft with amendments. The draft will be presented to the membership for a vote at the September meeting.

The HOLA web site has been totally updated.

Email addresses: If you have not already done so, PLEASE forward your email address to John Clark @ BigIME@aol.com.
 

HOLA Board of Directors Meeting

March 15, 2008 Minutes

 Members present: Millie Hoekstra, Mike Moroney, Jeff Munson, Barbara Meservey, Mary-Ellen Moroney, Ken Young, Sandy Young, Ben Wetherill, Dick Moore, Curt Haley & John Clark.

Treasurers Report:

Mike Moroney advised that we are in good shape for the year. He presented a balance sheet indicating $41,185.64 in total liabilities & equity and a net income of $12,330.35. There are still some dues outstanding and a third mailing will go to those landowners with a notice of court action if they do not pay.

The treasurers report was accepted as presented.

Road Report:

A written report was submitted by Les Hoekstra, HOLA Road Commissioner indicating that there had been many comments about how good the plowing has been during a tough winter. The roads will be posted in the next week or so. They are looking to making more improvements in the summer and fall to build upon the improvements made in 2007.

Waterfront Committee:

Mary-Ellen Moroney, Harbormaster said that this was the first time that we have had more requests than we have slips. She hopes that whenever one is not using their boat for an extended period that they will pull the craft out of the harbor so that someone else can use the space. The Committee will meet as soon as the harbor is open in the spring.

The Long Range Planning Committee was scheduled to meet following the board meeting.

John Clark volunteered to mark the snowmobile access trails from the Highlands & Overlook to the Lake and the power lines in the fall of 2008.

Millie advised that she has been involved with the real estate brokers in recent sales transactions to make sure that everything is paid up before the sale was completed.

Millie passed out copies of revised HOLA By Laws and asked that each member look them over for discussion and action at the May meeting.

Millie said the Ed Z is no longer able to maintain the HOLA website and the board gave her the authority to find another person to handle changes and design.

Dick Moore complained about a camp trailer that has been parked on a lot in the Highlands for over 3 years.  We will look into this issue.

The next meeting will be at 0900 on May 3, 2008.

We adjourned at 10 AM.

HOLA Board of Directors Minutes

January 12, 2008

10:30 AM

Members present: Jeff and Darlene Munson, Ana Wetherill, Mike and Mary-Ellen Moroney, Barbara Meservey, Millie Hoekstra.  Les Hoekstra and Paul Meservey-Road Committee

The minutes of the November meeting were approved as submitted.

Treasurer's Report:

Mike Moroney submitted Profit and Loss statement for the period of October 1, 2007 through January 10, 2008 showing current net income of $26,670.40.

He indicated that there are several people paying in installments this year.  He will be sending out invoices again next week.  There is about $4-5,000 expected to come in yet. (We have received $73,169.06 thus far).  Road and Snow account will have about $10,000 balance after the plowing contract is paid)

Mike and Barbara will get together to determine if there are delinquent owners that we should process a writ against.   Mike has invoiced a new building road fee to Mr. Forsman.

Jeff made a motion that the treasurer's report was accepted as submitted.  It was seconded by Paul.  MSP

Mike was thanked for his many hours of volunteerism.

Road Committee Report:

Les Hoekstra reported that the roads look great.  Thus far, the snow plowing has been going well.  The big truck has been through to wing back the snow banks.  We have had quite a bit of sanding  done because of the recent ice storm.  We will be keeping an eye on the water situation (melting) and determine if bucket cuts need to be made in snow banks.  We will be looking into the West Elbow 100' road right of way (turn around circle) when weather gets better.

Mike made a motion to accept the Road Commissioner's report as presented.  It was seconded by Mary-Ellen. MSP

Waterfront Committee Report:

Harbormaster, Mary-Ellen Moroney submitted a report indicating that boat slips will officially be assigned by the March meeting.  We currently have four owners who want the three slips that will hold the larger boats.  If no one else applies, it has been worked out for this year (sharing situation).  All the other slips will be taken.  The committee will be discussing the proposal to change the date for slip requests to Dec. 15 in the future.  Mary-Ellen has been talking with "Lake Smart" to determine what type of bushes or plants would be good to add to the waterfront

Jeff made a motion to accept the waterfront report as presented.  Mike seconded the motion.  MSP

Social Activities Committee Report

Darlene reported that we will plan a potluck picnic in July after our BOD meeting.  We will adjust the time of the meeting to 4PM followed by picnic at 5PM.  The Labor Day Weekend meeting will be followed by a picnic also.  It was decided to have the BOD meeting at 3PM, the Annual HOLA meeting at 4PM and the picnic immediately following at 5PM.  We will need to get the word out early so that people will be able to plan ahead.

Jeff made a motion to accept the Social Activities report as presented.  It was seconded by Mary-Ellen. MSP

 Long Range Planning Committee:

The Long Range Planning Committee had a good first meeting 9:00 to 10:30 this morning.  Issues to be addressed were identified in the following areas:

            Constitution

            Legal Issues

            Roads

            Waterfront

            Snowmobiles

The LRPC's next meeting will be March 8, 2008

Mike made a motion to accept the Long Rang Planning report as presented.  It was seconded by Mary-Ellen.

Other Items:Millie will look into needed revisions to the Constitution and Bylaws and have copies sent to everyone by the next meeting.

The meeting was adjourned at 11:20 AM.

The next HOLA Board meeting will be on March 8, 2008.