Millie Hoekstra opened the meeting with introductions of the Board of Directors and thanking them for serving this year and handling the business for the Association..

Social Activities Report, Treasurer’s report, Waterfront Committee report and Road Committee report were given by the Treasurer and Committee Chairs and the Road Commissioner. (see September 2009 Board Minutes for details of the reports)

Treasurer’s Report:

Total liabilities & equity of $31,713.27 and net profit of $3,761.47.

The assessments for the next fiscal year will be the same as last year, which is $210 and $463. This was approved by the membership.

Total Road Budget of $77,000.

The following Board Members were reelected for a new three year term:

Paul Ellis, Dick Moore, Darlene Munson and Jeff Munson.

Les Hoekstra was elected to another one year term as Road Commissioner.

Some concerns were raised regarding ATVs and access to the trail system. New signs will be posted. A reminder for all: HOLA roads are to be used by members only for access to the trail system or visit another HOLA property.

Members are encouraged to visit our website for information/policies and news www.highlandsoverlook.org. and/or email millie@youthunlimited.org or call 207-864-2963 if you have a concern.

Next years Annual Meeting and pot luck luncheon will be on September 4, 2010 at 11:00 A.M.

Membership meeting adjourned at 11:55 AM.

Board of Directors met briefly and elected officers for the coming year:
John Clark…Secretary
MaryEllen Moroney….Vice Chairperson
Mike Moroney….Treasurer
Millie Hoekstra…Chairperson

August 30, 2008 Minutes

Millie Hoekstra, HOLA Chairman welcome the members and explained the purpose of the Annual Meeting and introduced the Board of Directors.

Social Activities:

Darlene Munson advised that HOLA holds two social events each year. One in July and one following the Annual Meeting with a “pot luck” cookout at the waterfront.

Financial Report:

Mike Moroney, HOLA’s Treasurer submitted an annual financial report which was approved by a vote of the membership. (See Sept. report attached)

Waterfront Committee:

Mary-Ellen Moroney, Harbor Master & Chairman of the Committee gave a report of the work that had been done during the past twelve months, which included the construction of a new storage shed and installation of electric power and a light at the marina. This can be used for charging of batters, vacuuming boats and operation of electric tools.

She explained that we had an unexpected expenditure for repairs following a bad wind storm in early June and the current waterfront account is out of money. There are one or two lot sales pending which will bring in considerable cash to the waterfront.

Members who are using the boat racks for canoes and kayaks need to advise her whenever they are storing these craft at the waterfront. It is suggested that they tie down these vessels because of higher winds near the water.

Long Range Planning Committee:

Jeff Munson, Committee Chairman said that some of the concerns that have been discussed by the committee are: Speeding vehicles on our roads, signs being placed within the right of way of HOLA roads without permission, tree cutting, sub divisions (the committee has a planned meeting with LURC) and continuity of board members and executive positions. Jeff asked that members get involved and to advise if they have issues that they would like the Committee to look into.

Road Committee Report:

Les Hoekstra submitted an extensive report of work that has been completed and planned projects for the coming year. 2007 – 2008 Budget to actual report and proposed budget and contract for 2008 – 2009 road maintenance and plowing.

The proposed budget was approved as presented.

Assessors Report:

Dick Moore explained the process and formula that is used to asses the land owners for their share of the cost of repair, maintenance and plowing of the 7 miles of HOLA roads.

Based on this year’s approved budget of $77,000 the assessment is $463 for improved lots and $210 for unimproved. The report was approved as submitted.

Nominating Committee:

Ken Young reported that five Board members terms expire this year; Frank Jandreau, John Clark, Deb Hebert, Ben Wetherill and Sandy Young. John, Ben, and Sandy have agreed to serve another 3 year term. This leaves two openings for new members and he nominated TinaMarie Falasco and Dave Arthurs. There were no nominations from the floor. All nominees were elected by those members present.

Other Business:

1. Millie thanked all the Board members for the work they have done over the past year.

2. She brought everyone up to date on the HOLA web site (www.highlandsoverlook.org) Please check for latest information on HOLA.

3. She again asked that everyone please drive at a safe speed on our roads.

4. We need wider involvement from HOLA members with projects and committees.

5. She reminded everyone that they had received a copy of revised by laws and needed to have a vote of approval on the changes. The revisions were passed by a unanimous vote of those present.

6. Millie advised that she had received complaints of trespassing by ATV’s on the power line at the top of Overlook. The land/lots (over which the power lines cross) are privately owned and not the property of the power companies. Please do not enter the power-line over the private land where it is posted. There is another entrance up beyond the log home at the top of the hill on the left which is not posted.

The meeting was adjourned and reopened for a vote on Road Commissioner. Les Hoekstra was elected by a unanimous vote of those present.

2009 Annual Membership meeting.
September 7, 2009 10:30 a.m. followed by a “pot luck” cookout.
Please plan to attend and meet your neighbors and HOLA Board.

Following the Annual Meeting there was a brief meeting of the HOLA Board for election of new officers.

The following Officers were elected for the 2008- 2009 fiscal year.

Chairman: Millie Hoekstra
Co- Chair: Mary-Ellen Moroney
Treasurer: Mike Moroney
Secretary: John Clark

The meeting was adjourned.
Next Board of Directors Meeting
November 8th @ 11:00 a.m.

HOLA Annual Business Meeting

The annual HOLA meeting was held on Saturday, September 1st at 10:00 am at the HOLA waterfront.  About 50 association members attended the meeting.  The minutes for the meeting are posted below.

September 1, 2007 at 10 AM Minutes

Millie Hoekstra, HOLA Board Chairperson, gave an overview of the purpose of the Annual Meeting and introduced the Board members.

The following reports were presented and made a part of the HOLA records:

Treasurer’s Report by Mike Moroney. (copy to be attached)

Mike Moroney reported that the Association is in good shape. We have one large outstanding bill for road repair and more than enough on hand to make the payment. The report was approved as submitted and a copy of the balance sheet was placed into the records.  Filings will be made against several individuals who have not paid their share of the road fees.  Our fiscal year is October 1 to September 30.  It is important that we receive our income in a timely fashion.  New policy:  payment of assessments not received by November 15^th will have a late fee ($100) attached and an additional $100 late fee will be attached if not paid by January 15^th.

To see the latest HOLA treasurers' balance sheet click here.

Social Activities by Darlene Munson.

Darlene reminded everyone of the luncheon at noon following the Annual Meeting and will have more advanced notice for next year’s gatherings. 

Waterfront by Mary-Ellen Moroney:

Mary-Ellen Moroney submitted a report of all the improvements that were completed during this fiscal year and plans for 07 -08.  Mary-Ellen thanked the whole committee for all their work and pointed out the new storage shed built by Paul Ellis.  Request forms for boat slips will go out in the October mailing.  The board has approved the expenditure of $23 for CMP to bring power to the pole to be installed by the committee at the waterfront. The monthly charge for electricity will be $7.56.  We have received our 911 sign.  The HOLA waterfront is number 9 Burr Lane.  She advised that there were two new members of the committee: Gary Wadsworth and Dave Arthurs.

Road Committee, by Paul Meservey(for Tim who is on vacation):

Paul Meservey presented a report of scheduled repair work and indicated that some of the road work had been completed, some that would be finished before winter and plans for the upcoming year. 

The 2007-2008 Road Budget of $72,000 was presented and accepted.      

Reminder of new policy: the “Landowner Construction Fee” for heavy equipment on the roads, effective June 1, 2007, will be $1000.00 for a new home, and $500.00 for other construction projects with the fees being non –refundable. These fees must be paid to Treasurer prior to beginning the project.

Assessors Report, by Dick Moore:

The assessors report indicated that next year’s $72,000 budget for road plowing and maintenance would be assessed as follows:  lots with a building would be $432 and each vacant lot would be $196.

Lots on HOLA roads assessed for road maintenance: 109 improved (with house) and 127 unimproved.  Factors used: 3.3 X 109 = 359.7 units       1.5 X 127 = 190.5 units

Total units = 550

Road Budget for 2007-2008--$72,000 divided by 550 units = 130.91 per unit

Improved=3.3 X 130.91=$432  X 109 = $47,088

Unimproved=1.5 X 130.91=$196 = 127 =$24,892

Nominating Committee Report by Millie Hoekstra (for Cathy who is on vacation)

Lawton Allen and Cathy Baker have resigned from the board

The following individuals were elected by ballot.

Board Members:  Curt Haley, Millie Hoekstra, Barbara Meservey, Mary-Ellen Moroney, Mike Moroney, Ana Wetherill and Ken Young to a three year term to expire September of 2010, Paul Ellis to a two year term to expire in September of 2009 and Sandy Young to a one year term to expire in September of 2008.

Assessors for one year terms: Dick Moore, Lawton Allen and Frank Jandreau.

Road Commissioner: Les Hoekstra

Chairperson Millie Hoekstra thanked the Board of Directors for all their work during the past year; reminded everyone that the HOLA website is updated regularly by Ed Z. (www.highlandsoverlook.org) and is a good source of information for all HOLA members.  Millie asked everyone to be safe and drive slowly on our roads.  She also asked members to consider volunteering for consideration on a committee.  Wider involvement from the membership spreads out the responsibilities.  Please forward your email address to our Secretary John Clark (BigIMe@aol.com); this will enable us to contact membership more quickly and inexpensively.

A time of questions/comments and concerns by the membership was held.  The road committee will look at road signs ie. (private roads-no outlet).

The meeting was adjourned at 11:00 a.m.

The next HOLA Annual Meeting will be on the Saturday of Labor Day Weekend in 2008.